Why have a Toastmaster?
As professional Toastmasters, work takes me all over the country and I have been asked on many occasions......."Why have a Toastmaster & what does he do"?
All formal events require an element of organisation and there are different Etiquette's, Protocol's and formalities dependent on the event. Most people do not have the expertise, knowledge and experience and would rather leave the planning and issue's to someone who is an expert............this is where your Toastmaster comes in.
Eugene & Sheila are not only professional Toastmasters but also professional event consultants. They will advise and guide you through formalities, protocol, etiquette and timings (timings are very important for all events to run smoothly). Once a plan is agreed we will produce an event plan which will include the running order, and timings. They arrive at the venue at least two hour before the start to brief the banqueting manager, staff, entertainment, photographer to making sure everyone is fully up to speed.
All formal events require an element of organisation and there are different Etiquette's, Protocol's and formalities dependent on the event. Most people do not have the expertise, knowledge and experience and would rather leave the planning and issue's to someone who is an expert............this is where your Toastmaster comes in.
Eugene & Sheila are not only professional Toastmasters but also professional event consultants. They will advise and guide you through formalities, protocol, etiquette and timings (timings are very important for all events to run smoothly). Once a plan is agreed we will produce an event plan which will include the running order, and timings. They arrive at the venue at least two hour before the start to brief the banqueting manager, staff, entertainment, photographer to making sure everyone is fully up to speed.
What does a Toastmaster do?
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Morning:
On hand from 8.00am, Meeting with Banqueting Manager, Caterers, DJ, Photographer, Priest. Meet, greet & welcome your guests. Get the Girls side ready for the arrival of the Jaan. Welcome Boys side, announce arrival of the Groom, escort to the Girls families. Make announcements for the Milni. Working with the priest, announce the ceremony and ask guests to be seated. Announce Groom and Grooms parents in. Receive Bride and announce into ceremony. Introduce the Priest, ceremony and ask for quiet during ceremony. Announce end of ceremony and lunch for guests. Announce names for family photos. Announce family lunch after photos. |
Afternoon:
Announce end of lunch. Announce start of afternoon session. Announce Bride & Groom in. Announce Games. Arrange family line up for Vidaai. Announce Vidaai. Escort Bride & Groom out. ......................................................... Civil Ceremony, meet with registrar and make sure the room is ready. Meet & greet guests. Announce Bride & Groom in. Escort Bride & Groom out. Work with Banqueting, Catering staff and DJ to make sure their is a smooth turnaround for evening reception. Final inspection and briefing with everyone to make sure all fully understand your requirements for the reception. |
Evening Reception:
Welcome guests, ask to sign guest book and make sure they look at seating plan. Announce the Reception requesting everyone to take their places. Official announcement of welcome to everyone on behalf of Bride & Groom. Announce the Parents entrance. Announce the Bride & Groom entrance. Announce cake cutting, opening bottle of Champagne. Escorting Bride & Groom to top table. Introduce and announce speeches. Announce the Toast. - The Bride & Groom. - The Parents. - Absent Friends Make sure gifts are available. Announce first dance. Announce guests to join Bride and Groom on dance floor. |
Toastmasters bring a sense of calm plus an element of style and splendour.
Their Red jacket let's guests know they are the people to go to if they have any questions or problems.
Their Red jacket let's guests know they are the people to go to if they have any questions or problems.
Will a hotel really supply a Toastmaster?
If the hotel offers to supply a Toastmaster, remember he is working for the hotel, NOT you!
Many hotels say they will supply a Toastmaster, however the chances are he will NOT be trained as a professional Toastmaster belonging to a Guild, most will just make announcements. Hotels plan on finishing service by 9.00pm, therefore there MC will have been instructed to hurry proceedings up and get everything finished by 9.00pm, because they do not want to pay staff overtime. Many problems or issues are NOT resolved because as an employee of the hotel it is very difficult for him to tell a senior member of staff to sort things immediately, this WILL lead to complaints from your guests!
The Toastmaster works for you and will not allow this to happen!
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Problems Toastmasters can help overcome.
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Let's use the Bestman
as the Toastmaster 
The Bestman has not been trained as a professional Toastmaster and, normally we find he needs some 'Dutch Courage' which on many occasions has lead to weddings being ruined!
The hotel supplies a Toastmaster
Hotel MC's are not professionally trained trained, may not have the confidence and may not be dressed appropriately.
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What are we going to do
during the photo shoot! 
Guests get bored during the photos. This is when they take to the FREE reception drinks. As a professional magician Eugene can mix & mingling to keep your guests entertained.
Don't let mistakes ruin you day, your Toastmaster will make sure they don't happen.
Don't let a Mistake
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The Bestman was nervous.
As a professional entertainer Eugene will put the audience at ease, build up the speakers and have the guests laughing before they even start.
Chef has a problem.
Something goes wrong in the kitchen. Eugene will keep the entertainment moving along at the table so nobody realises there has been any problems.
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